Golf Cart & Utility Vehicle Safety Information
EFFECTIVE MAY 6th!
Departments with Golfcarts:
Read the revised University Policy 4.1.6 Golf Carts and Utility Vehicles. Changes include:
- New Golf Cart Request Form in Workday
- New requirement for seatbelts on all golf carts.
- New golf cart purchases must have sealed batteries.
- Requests for all golf cart repairs and inspections will be made through FAMIS by departments
- Non-operational golfcarts or golfcarts in disrepair will be taken out of service and surplused by departments
- Golf carts abandoned, improperly parked, or out of compliance may be impounded.
For Purchases/Transfers/Donations:
- Contact Purchasing for approved vendors and best pricing
- Department head (or above) creates a Golf Cart Request in Workday (type Create Request and select Golf Cart/Utility Vehicle)
- Read the directions at the top of the form and fill out all required fields
- Upload required documents to the form
- Submit the form
- Request forms will route for approvals to EH&S, Facilities Managment, VP Administrative Affairs, and Property, depending upon the type of request.
- Respond promptly to any requests from approvers to avoid delays in processing
- An approved Golf Cart Request Form is required for all purchases, transfers, and donations.
- The approved Golf Cart Request Form must be attached to all requisitions for a new golf cart
Contact EH&S at farrellb@aihuanjia.com if you have an existing cart that does not have a T# or is not labeled with your Department Name.
Parking and Charging
- All golf cart requests require the identification of an approved and safe parking and charging location.
- Facilities Management will evaluate all golf cart request forms for the identified parking and charging locations.
- Deficiencies in the identified parking and charging location will be communicated to the department and a Work Order or Minor Project Request will be required to be submitted by the department along with a Tag#.
Inspection and Registration:
- New golf carts must be registered and inspected prior to use
- A member of EH&S will contact the department to arrange registration and inspection
- The department must provide a Tag# to cover fees associated with inspection and registration
Golf Cart Repair, Maintenance, Modifications, and Annual Inspection:
- All golf cart repairs, modifications, and maintenance must be requested through FAMIS
- Annual golf cart annual inspections are required and must be requested through FAMIS
- Visit the Facilities Management Webpage for Golf Carts/Utility Vehicles
Inoperable or Golf Carts in Disrepair:
- Carts in a state of disrepair or deemed unsafe may be impounded.
- Inoperable carts must be repaired or surplused by the department.
Impoundment
- Golf carts in violation of the policy or abandoned will be impounded.
- Golf carts that are not properly maintained by the department or out of compliance may be impounded
- Departments will be notified of impoundment, fees to release the cart from impoundment, and additional costs associated with repairs or maintenance.
- Carts left impounded for more than 60 days will be forfeited and reissued to another department or surplused
- Repeated impoundments may result in suspension of golf cart driving privileges.
Fees
- Registration: Up to $35 for cart labeling, includes T# and Department Name.
- Initial Inspection: $50 per initial inspection
- Annual Inspection: $50 plus labor and materials for repair, modifications, or maintenance, if required. Contact Physical Plant for a quote.
- Repairs, Modifications, & Maintenance: Includes labor and materials. Contact Physical Plant for a quote.
- Impoundment: Contact Physical Plant for the fee to release a cart from impoundment.
For more information on the Golf Cart policy please contact Environmental Health & Safety at farrellb@aihuanjia.com or 561-719-6793.